The best way to organize and track your gear, your way.
Track your gear, your way.
Gearcheck is your comprehensive partner for organizing and protecting your important instruments and gear in a private, safe, and secure digital location that you can access from anywhere, anytime.
Watch Your Collection Come Alive
See how Gearcheck transforms scattered paperwork into stunning digital archives. Gearcheck is a permanent and reliable system to create a provable record history, build provenance and increase value.
All your gear, all the time. Anywhere on any device.
Professional Features
Gearcheck Features.
Building your digital gear room.
Every detail documented and instantly accessible.
Gearcheck is Collecting 2.0 in action.
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Smart Sharing
Share individual pieces or entire collections with customizable privacy controls and professional presentation layouts.
Time Limited Sharing
Password protection
Professional galleries
Location Tracking
Never lose track of where your instruments are with GPS tracking, venue management, and movement history.
Location database
Movement logs
Theft recovery tools
QR Code Labels
Generate professional QR code labels that link directly to your instrument's digital documentation and history.
Professional labels
Instant access
Mobile scanning
Smart Tagging
Organize with intelligent tags, categories, and custom fields that make finding any instrument instant.
Auto-categorization
Advanced filters
Bulk operations
Bulk Import
Import thousands of records from CSV files, other databases, or scan multiple items simultaneously.
Batch processing
Data validation
Error correction
Add your Team
Add key members of your team to help manage your collection.
Team Management
Invite experts
Enterprise level control
Advanced Features
Global Support
Access from anywhere
Hi-Res Images
Professional imaging
Blockchain Authentication
Permanent Timestamp
Smart Reports
Automated documentation
1957 Telefunken U47 (SAMPLE)
Located: Studio A, Nashville
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Shared with 3 collaborators
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Tags: Tube Mic, Vintage, Recording
Real-time updates • Instant search • Professional documentation
Introducing Gearcheck Analytics
Revolutionary market intelligence and smart shopping across 100s of vintage dealers. Get real-time pricing data, market trends, and discover rare finds before anyone else.
Real-Time Market Data
Track pricing trends across vintage guitar markets, with live updates from authenticated dealers and auction houses.
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Price history & trend analysis
Market alert notifications
Smart Shopping Tool
AI-powered recommendations based on your collection, budget, and preferences across hundreds of trusted vintage dealers.
Price history & trend analysis
Market alert notifications
Market Intelligence Preview
+12.5%
Vintage Martin Market
Last 30 days
Real-time data from 100+ verified vintage dealers • Updated every 15 minutes • Blockchain verified transactions
847
New Listings Today
Across all dealers
$2.3M
Daily Volume
Authenticated sales
"Gearcheck transformed our archive from overwhelming chaos into something beautiful. Now every day I get to rediscover instruments I'd forgotten we had. It's like Christmas morning every time I open the system"
Cameron Knowler
Archives Manager
Grand Ole Opry
Collection Size
100+ Historic Instruments
Favorite Feature
Visual storytelling and instant search
Stories of Joy
See how legendary artists and institutions use Gearcheck to rediscover the magic in their instruments through beautiful organization.
"Managing 10,000 pieces was a nightmare. Now engineers can instantly find any gear, clients are amazed by our organization. It's completely transformed our workflow."
Blackbird Studios
World-Class Recording Facility
Nashville, TN
Collection Size
10,000+ Professional Instruments
Favorite Feature
Real-time search and maintenance tracking
What can be added to Gearcheck?
Don't start over. Transform existing documentation into a comprehensive digital archive.
Everything is one place.
Gearcheck supports any file type you might already have. Transform your scattered documentation into a comprehensive, searchable digital archive with permanent blockchain security... it's waterproof, fireproof and can't be lost.
📊
Spreadsheets
XLSX, CSV, XLS
📄
Documents
PDF, DOC, TXT
📸
Photos
JPG, PNG, HEIC
🎵
Insurance
MP4, MP3, WAV
🔍
Appraisals
PDF, DOCX
🧾
Receipts
PDF, JPG, PNG
Each record gets permanently secured and timestamped in the blockchain
What should I add?
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Photos
High-resolution imagery and detail shots
Appraisals
Professional valuations and certifications
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Receipts
Purchase records and transaction history
Repair History
Maintenance and setup documentation
Ownership Tracks
Complete provenance chain
Personal Stories
Your collection's unique narrative
Ready to Enjoy Anywhere
Gearcheck supports any file type you might already have. Transform your scattered documentation into a comprehensive, searchable digital archive with permanent blockchain security.
The Gearcheck Reserve Experience
White-glove concierge services for the world's most exceptional collections
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Concierge Documentation
Our team visits your collection to create museum-quality documentation with professional photography and expert assessment.
On-site professional service
Museum-grade photography
Complete provenance research
Appraisals and Verification
Access to our network of certified appraisers and authentication experts for insurance, estate planning, and sales.
Certified professional appraisers
Insurance documentation
Estate planning support
Premium Protection
Exclusive access to insurance services, secure storage referrals, and private member network.
Specialized insurance services
Secure storage referrals
Exclusive member network
Detail Photography
Condition Assessment
Authentication
Provenance
Enterprise Security
How Does Blockchain Help?
With blockchain technology, it is impossible to alter, forge, or manipulate the source document or its timestamp. This provides the ultimate assurance, should the instrument ever be sold or transferred, that the details provided have not been generated just ahead of a sale.
Blockchain Certificate
Instrument ID
STR-1734-VLN-001
Block Hash
0x7f9fade1c0d57a7af66ab...2a8e
Original Timestamp
2024-01-15 14:32:07 UTC
Security Status
Permanently Protected
Network Confirmations
Cannot be altered, forged, or backdated
847,329
Ultimate Peace of Mind
When selling or transferring your instrument, both parties can trust that all documentation is authentic and hasn't been fabricated for the transaction.
Trusted by collectors worldwide
Impossible to Forge
Documents cannot be altered, forged, or manipulated after being recorded on the blockchain.
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Permanent Timestamps
Every record is cryptographically timestamped, proving when documentation was created.
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Sale & Transfer Confidence
Buyers know documentation wasn't generated just before a sale - ultimate authenticity assurance.
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Legal Protection
Blockchain records provide ironclad evidence for insurance claims, legal disputes, and authenticity verification.
Why Do I Need Gearcheck?
Across the board, from players or instrument collectors, to gear specialists, touring pros or museum curators, there are hundreds of great reasons why a comprehensive, detailed dataset about your gear is important.
Before Gearcheck
Scattered spreadsheets and incomplete records
Photos stored across multiple devices, platforms, and shoe boxes.
No standardized documentation process
Vulnerable to loss, theft, or damage
Personal Enjoyment & Evaluation
Know and evaluate what you have for your own personal satisfaction and collection insights.
Theft & Loss Protection
Prove claims of theft or loss with comprehensive documentation and authentication.
With Gearcheck
Comprehensive, organized documentation in one secure place
Professional photo management and storage
Complete history, provenance, and transfer records
Blockchain authentication and permanent protection
"Imagine if Dropbox or Google Drive were explicitly designed to contain vast details about your collection"
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Lifetime Collection Legacy
Record a lifetime's work in serious high-level collecting with institutional-grade documentation.
The bottom line: Reliable access to clear, concise records of the specifics of your valuable possessions is essential.
Basic
Free
Always Free
10 instruments
500 MB storage
Private collection management
Blockchain authentication
Service Levels
From essential documentation to white-glove concierge services
Pro
$14.99
Per Month
Unlimited instruments
2 GB storage
CSV import/export
Location tracking
RFID/NFC security
Master Gearcheck
Comprehensive video tutorials to help you maximize your documentation workflow and unlock the full potential of professional instrument management.
Getting Started
Complete setup and first documentation workflow
Advanced Features
Blockchain authentication and professional tools
Export & Sharing
Generate reports and share documentation
Begin Your Journey
Join distinguished collectors and professionals who trust Gearcheck with their most valuable musical instruments.
White Glove Onboarding
Personal consultation and setup
Enterprise Security
Bank-level encryption and protection
24/7 Expert Support
Dedicated account management